POWW Membership

The Parents of Welby Way, Inc. (POWW) is a Non-Profit 501(c) Corporation that supports Welby Way Charter Elementary and Gifted-High Ability Magnet. We are currently preparing for the upcoming 2024-2025 school year.

There are up to 16 total Associate Member (Board of Director “BOD”) positions (3 positions are open for the 2024-2025 school year) and unlimited Volunteer Member positions available. If you are interested in applying for either level of membership, please fill out the application by clicking the button above. In the event we have more Associate Member applications than we have open seats then a vote will take place, those not selected will become volunteer members. DEADLINE TO SUBMIT APPLICATION FOR ASSOCIATE MEMBER POSITION IS SUNDAY, MAY 12TH. YOU CAN APPLY AS A VOLUNTEER MEMBER AT ANY TIME THROUGHOUT THE YEAR.

If you have any questions, please feel free to reach out to president@parentsofwelbyway.com.

ASSOCIATE MEMBERS/BOD:

Will have voting rights regarding the budget and the programs that POWW financiall7 supports (please note, these voting rights will not begin until the 2024-2025 school year begins).
Are required to attend all POWW Meetings (held at 8:00 AM on the 3rd Tuesday of each month, except Dec. & April due to winter/spring breaks), meetings are listed on the calendar of this website. If more than 3 meetings are missed, you will be ineligible to hold an Associate Member position for the following year.
Are required to either chair an event or take on an Operations Role; see below for more information on these roles.
Will be able to hold an Executive Board Position (President, Vice President, Secretary & Treasurer); see below for more information on these roles.
Will be voted in by the current Board of Directors (should we receive more applicants than open positions those not selected will automatically become a Volunteer Member).
Must be a current Welby Way Parent at the time of submitting application.
Your presence is requested at the May meeting on Tuesday, May 21st at 8:00 am in the library.

VOLUNTEER MEMBERS:

Are encouraged (but not obligated) to attend each POWW Meeting.
Are encouraged to chair an event and participate on a committee, see below for more information on these chair roles.
Are encouraged to be a Room Parent.
Will have the opportunity to participate in the discussions regarding the programs that POWW financially supports as well as the events we agree to host throughout the year.
May be able to join as a new Welby Parent for the 2024-2025 school year.

Executive Board Positions

(must be an Associate Member/BOD)

POWW President / Co-President

This position shall oversee all activities and events at the school. Work with the Board of Directors and Chairs/Committee leads to ensure they have all of the tools needed to make activities and events seamless. Lead monthly POWW meetings. Create and compile each meeting agenda. Work with school administration to communicate details regarding all activities on the calendar from marketing to execution. Create and oversee the budget from year to year with help from the treasurer. Work with executive board to ensure that all rules and regulations as well as bylaws set forth by our non-profit parameters are adhered to with all decisions we make. Work with the school Principal to get all on-campus activities approved in a timely manner. Manage the POWW Website with help from the POWW Website coordinator. Work with incoming families to familiarize them with Welby Way and POWW. And More!

Vice President

Work with the President to support all of the Board of Directors and Chairs/Committee leads to ensure they have all the tools they need to create and execute events.

Treasurer

Oversee all budgetary items. Work with POWW Administration to ensure that all financial items coming in and out of the POWW account are properly accounted for in Quickbooks. Work with President to ensure yearly budget is met appropriately. Give monthly updates to the board on status of accounts. And more!

Secretary

Take minutes at all of the POWW Meetings. Sends out finalized minutes. Supports the president role as needed. Manages the Facebook page for appropriate contact and communications as relative to the BOD. And More!

Operational Roles

(must be an Associate Member/BOD)

AGC Coordinator

Oversee and work with committee to raise funds needed for school programs and activities. Run the AGC program and keep track of all donations made. Oversee the information and materials about the Annual Giving Campaign that is distributed to the school. Must be present at the Back to School Event, Kinder Program over the summer and all beginning of the year school events.

Works to obtain matching opportunities and to collect additional monies via parents at the school who’s places of work have matching programs. Includes follow up and basic computer tracking.

Marketing/Website Coordinator

Run the POWW Website as pertains to updating important information including but not limited to POWW Calendar of events, POWW Blasts and more.

Social Media Coordinator

Work with the Marketing Coordinator to make sure updates are made on POWW Social Media pages (Facebook & Instagram) as necessary, reposting of connect ed messages and important school info. Monitor page for inappropriate content.

Spirit Store Coordinator

In charge of online website, and selling spirit wear at school events and assemblies. Includes ordering merchandise and tracking inventory, distributing online orders, collecting payments and working with POWW Administrator to keep track of the money received.

Room Parent Coordinator

Coordinates communication from POWW to Room Parents via the available modes. (Facebook, Instagram, Weekly Bee, POWW blasts and more!) Runs the room parent meeting at the start of the school year. Runs the POWW Website as pertains to updating important information including but not limited to POWW Calendar of events POWW Blasts and more. Coordinate contributors and information included in the monthly online publication.

Sponsorship Coordinator

In charge of the following: Keep a running log of sponsors, what they purchased, how much paid, and to oversee all elements of sponsorship including: website/fitness week logos/flyers, etc. and distribute to chairs accordingly. Contact current sponsors to renew when needed, work with POWW administrator with accounting of sponsorships, and sell more sponsorships via quarterly program updates and reaching out to local businesses. Managing the banners on the perimeter of the school. In charge of arranging and producing restaurant nights and the necessary advertising that accompanies these events including flyers to go out to the school.

LAUSD Paperwork

Work with event chairs to gather required documentation to submit permit and facility leasing requests through the LAUSD online portal.

Event Chairs

Yearbook Committee Chair

Work with our company of choice to coordinate all aspects of the year book. Including taking photos of all school events, POWW Events and Student Council Events. Assembling and arranging all photos that were taken and submitted to put the yearbook together in a timely fashion to be created to distribute at school. Communicate necessary information to the school and student body regarding yearbook purchasing and ad/dedication information. Work with the POWW Executive board to come up with a timeline for assembly of the yearbook.

Fifth Grade Fundraising Chair

Run the POWW Website as pertains to updating important information including but not limited to POWW Calendar of events POWW Blasts and more. Work with the Marketing Director to make sure updates are made on POWW page as necessary, reposting of connect ed messages and important school info. Monitor page and donations made. Connect with POWW admin to check on donation checks and that things are updated appropriately

Restaurant Fundraiser Coordinator

In charge of arranging and producing flyers to go out to the school for these events.

Family Dance Chair

In charge of a fun themed family dance. Vendor coordination included. Works closely with Silent Auction Chair.

Silent Auction Chair

In charge of silent auction typically hosted at the family dance. Works closely with Family Dance Chair.

Halloween / Trunk or Treat Event Chair

In charge of this Halloween event that includes care decorating and passing out candy as well as candy collection prior. Vendors coordination included.

Fitness Week Chair

In charge of all activities during fitness week. Includes walkathon, coordinating volunteers to come to campus and do presentations during lunch and recess, getting corporate sponsors for t-shirts, and coming up with incentives for the kids and classes to participate in all activities.

Grams Chair

Coordinate the creation of, sale of and assembly of fun themed grams to the school throughout the year.

Staff & Teacher Appreciation Chair

Plan and manage staff and teacher appreciation week which includes coordinating a luncheon, midweek gifts and activities for teachers and staff.

Book Fair Chair

Work with our scholastic representative to execute a book fair at Welby Way. Manage sales and a volunteer team to set up and run event and all things that pertain to this.

Talent Show Chair

A fun filled evening that is proceeded by coordinated auditions and rehearsals leading up to the main event. Chairs produce and orchestrate the auditions as well as the final show and distribute information to the school after timing of the selected days etc. are approved.

POWW Board of Directors Position Description of Duties

As stating in the POWW Bylaws, it shall be the duty of the directors to:

Perform any and all duties imposed on them collectively or individually by law, by the Articles of Incorporation of this corporation, or by these Bylaws;
Appoint and remove, employ and discharge, and, except as otherwise provided in these Bylaws, prescribe the duties and fix the compensation, if any, subject to the provisions of the California Nonprofit Public Benefit Corporation law and any limitations in the Articles of Incorporation and Bylaws relating to compensation, of all agents and employees of the corporation;
Supervise all officers, agents and employees of the corporation to assure that their duties are performed properly;
Meet at such times and places as required by these Bylaws (Board Meetings will take place once a month)

POWW Code of Conduct

Parents of Welby Way, Inc. (POWW) and it’s Associate Members, Board of Directors, Volunteer Members, Committee Chairs, employees, and volunteers must, at all times, comply with all applicable laws and regulations and must adhere to POWW”s Code of Conduct policy.